Jumbo the Clothing Co, has an exciting opportunity for a Payroll Administrator in our Head Office, in East London (HO). We have one (1) vacancy to fill.

The Payroll Administrator will be responsible to perform processing tasks and activities associated with the payroll function for all Jumbo stores.  The Payroll Administrator will also need to attend to general office applications with respect to the provision of routine procedural information.

Key Accountabilities


  • Maintain payroll and all employee information on VIP Payroll, for permanent, fixed term contracts and permanent part-time employee’s.
  •  Load all relevant data onto VIP (includes leave, overtime, garnishee orders etc)
  • Perform monthly payroll
  • Explain all variances and changes from previous months payrun
  • Print and safeguard all relevant payroll reports (ie. Nett salaries, duplicate payslips etc)
  • Provide Admin Input Controller with monthly payroll journals for processing onto Pastel.
  • Perform VIP to Pastel integration of data.
  • Reconcile and review payroll to general ledger on a monthly basis.
  • Prepare and submit journals in respect of provision for leave.
  • Check and capture all leave and absence registers and follow up on sick notes.
  • Prepare and submit necessary documentation in respect of pension, provident fund contributions, SACCAWU etc
  • Must have the ability to extract and manipulate VIP data, report compilation and reconciliation
  • Distribution of monthly payslips (paper / mobi)
  • Answering of any / all payroll queries


  • Maintain complete employee files
  • File and safeguard all relevant employee documentation
  • Dealing with staff joining and leaving the company (take-on and resignations)
  • Filing of all payroll and employee documentation
  • Accurate data capturing


  • Prepare monthly PAYE, UIF and SDL report for submissions to SARS
  • Prepare and submit quarterly stats and reports for STATS SA
  • Prepare annual IRP5’s for all employee’s as well as IRP5 reconciliation for submission to SARS
  • Bi-Annual submission to SARS, prepare and submit
  • ETI reporting and calculations


  • Maintain cleanliness in office.
  • Ensure filing is managed and up to date


  • Responsible for all payroll related tasks and any reasonable tasks given by the finance manager
  • Submission of Annual WAS8
  • Providing documentation to stores for labour inspections as / when required
  • Performing any reasonable duties delegated by Management
  • Monitor staff advances (if / when they occur)
  • Manage staff medical loans
  • Stay in touch with outcomes of annual wage negotiations
  • Provide a schedule to allocate long service awards
  • Ability to research legislation that has impact on payroll
  • Sundry payments and travel claims

Petty Cash

  •  Control all petty cash and issue petty cash vouchers with all relevant authority
  • Do a monthly recon of actual cash on hand to the general ledger


  • Categorize time sheets into stores / cost centres and punch expenses into Pastel
  • Compare hourly rates and ensure correct calculations of overtime
  • Transfer money between various Edgray bank accounts and ensure funds are available for various payments
  • Pre-authorisation of payments as and when required

Minimum requirements for the job:

(You must be able to answer “YES” to all requirements listed below)

  •  Matric / NQF4 Certificate.
  • Relevant diploma / payroll qualification
  • Valid Driver’s Licence – Code 8 unendorsed
  • Computer Literate: Word and Excel.
  • 3 – 5 years intermediate / advanced experience on VIP
  • Pastel Processing / Accounting skills advantageous
  • Working knowledge of labour and tax legislation


  • Criminal / Credit Check
  • Qualification verification
  • Computer and Psychometric assessments
  • First Aider Training (if required)

If you believe that you qualify and are looking for a challenging career requiring unquestionable commitment and passion, and wish to apply, kindly email your application together with your motivational letter in support of your application to taniellehein@jumboclothing.co.za.  The closing date for applications will be 16 April 2019.

It should be remembered that any placement made, will be at Management’s discretion. If you have not been contacted one (1) week after the closing date, please consider your application unsuccessful. ONLY SUITABILY QUALIFIED PERSONS NEED TO APPLY.


Please apply via the application form below:

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